1. Work with Event/Program Coordinator
to determine what equipment will be required by the speaker.
Also determine ahead of time whether all or part of the event
may be recorded and provided for sale.
2. Prepare Order Form based on program
schedule. Deliver to Event/Program Coordinator or registrar
to be included in attendee's folders or handed out at the event.
3. Pre-event check out equipment for proper
functioning. Secure equipment and supplies: such as spare bulbs,
viewgraph sheets, batteries, blank media, labels, mailing bags,
and erase read/write media which are used to record the event.
4. On the day of the event, transport all equipment
required to the event venue. Arrive at least 2 hours prior to
the start time of the event. Be prepared to stay for the duration
of the event whether it is a one or multiple day event.
5. Upon arrival, set up the equipment and test
to be sure all is functioning properly and will be ready for
the speaker when the event begins. Have several independent
recorders functioning, to prevent loss in case one recorder
malfunctions.
6. Be prepared to play DVDs, CDs or cassette
tapes for break times, meditation background, or as a featured
part of the program. Some presentations require video projection
as well.
7. Provide speaker or speakers with handheld
or lavaliere microphones and instruct on their use. Maintenance
of equipment may be necessary if an accident interferes with
proper functioning or use of a backup or alternate.
8. If the event is more than one day, insure
that all the equipment is secured whenever it is not attended
by an A/V technician. Keep computers and borrowed/rented equipment
safe.
9. At the conclusion of the event, repack all
the equipment for transport back to it's original location and
store until needed for the next event.
10. Edit recordings and make Master CD's and
cassette tapes. This is done by transferring the original recording
to .WAV files on a computer and using an audio editing program
to improve the recording.
11. Make enough copies from the Master CD's
and cassette tapes for those who ordered them, plus those who
are to receive complimentary copies. Also make appropriate labels
for CDs and cassette tapes.
12. Package copies in protective envelopes
or boxes (if necessary) and mail them through U.S. Mail to recipients.
13. Keep Master CD's and cassette tapes in
Region A/V library to copy for future needs.
Edgar
Cayce's A.R.E.